I’m that friend who has to tell you about the cool new whatever I discovered. Everyone has one. We’re the ones sending texts like “ahhh you have to try google calendar, I had no idea how easy and convenient it was! Seriously. Do it. Now.” We are also pushy and want your life to be easier because we love you so much! As a true introvert, I look at you who take the time to frequent this here website as friends. Actual friends. I refer to you as “my friend__” when telling my Husband about my day. A little odd? Maybe. I know no other way, cannot do surface level, and care not to change that about myself. I love people. There are worse quirks to have, and I’ve got lots of those to deal with 😉
Okay, now to the good stuff. I’ve discovered something I have to “text” you about.
Let me preface this with the fact that I’m a bit of a planner hoarder. I also have multiple paper calendars throughout our home. I’ve created various planners over the years, and the last blog post I wrote included a free weekly printable. Stationery and office supplies have long been an obsession of mine, but I’ve made the difficult decision to go digital with my schedule and it. feels. awesome.
I know, I know. It’s crazy. Especially if you know me, and/or have seen my “paper/craft” closet. Or stack of planners.
Let Me Sum Up
Between my Husband’s work travel schedule, the kid’s school and sports, my work schedule, various appointments for the kids and dogs, and family events, I was forgetting or running late to just about everything. Why? Paper doesn’t send a reminder email, text or phone notification. Guess what does? Google calendar. You can set multiple reminders. More reasons I made the switch to Google Calendar from my picture perfect planners… Keep reading and learn how you can Make Google Calendar Work for You.
Color Coded Events for Each Family Member
Can you do this with paper? Yes. Should this be my number one reason? No. Is it? Kind of… I love bright, happy colors and being able to input my own html color choices puts a big smile on my face. I also added funny emojis to things, because, why not? 😉
Synced Calendars With My Husband
I cannot tell you how many times I’ve had to ask my Husband travel dates, after he’s told me several times, because I forgot to write them down, or they’ve changed. He can now update his Google Calendar and it automatically syncs with mine. He also has the ability to see the kid’s various activities months in advance so he can ask off work.
Multiple Reminders for Scheduled Events and Tasks
As mentioned above, you can set multiple reminders days or hours ahead of time so you’re more likely to remember those important appointments.
Ability to Add Appointments While Out & About
Just finished your dentist appointment, scheduled your 6 month follow up, and either you didn’t lug your planner with you, or it doesn’t go another six months out. Add it to your Google Calendar right then and there. No more digging that appointment card out of the bottom of your purse months later, forgetting to add it to your paper planner, or forgetting the appointment all together.
Events Automatically Added From Emails
I do a lot of meeting scheduling via email, and google calendar picks up things like “tomorrow at 2” and asks if you would like to add that to your calendar. You can even add a google hangout video call to that meeting and further streamline your scheduling.
Toggle Between Calendars
This is especially helpful when you need to see only work engagements, and essential to focus on your family once the work day is through. You can hide any calendar at anytime and toggle them back on later.
Embed Your Calendar
Are you a freelance business owner? You can embed your calendar into your booking page. I mean, it doesn’t get any more simple than that.
Print Your Calendar
If you ever needed a paper copy of your calendar, you can print it.
Monthly, Weekly, Agenda, Daily, Three Days at a time.. Whatever is easiest for you, all options are available to switch between on multiple devices.
Have a million to do lists scattered across your desk? *raising my hand* Use Google Tasks to create a to do list right there on your calendar page. You can check things off, add new tasks etc. all with your schedule front and center. What a dream for us list makers!
It’s google, y’all. Which means it’s compatible with most all electronic devices, and most businesses you frequent will likely also have a google calendar. A real life scenario where this has already come in handy for me is with our kid’s school calendar. The district has a google calendar that you can view and either add completely to yours, or pick and choose which events to add to your calendar. I’m already on top of events in 2017 thanks to this amazing feature.
How to Make Google Calendar Work for You
- Create a separate calendar for work, family, pets etc. This allows you to toggle one or the other off and on.
- Color Code each Calendar and event, use colors that visually trigger the subject best. For instance, my work calendar is pink. My kids are bright happy yellow etc..
- Download the Google Calendar App to your phone. (the colors and emojis sync, so fun!) Also, super efficient for adding dates when out and about. Oh, and it adds fun little backgrounds automatically based on your content, check out the soccer and hair appointment backgrounds in the pic I took of my phone below.
- Hide the hours you do not want to schedule anything, do this under Settings>Labs.
Add a countdown to your next event, it will appear on the top right side of your calendar when you visit google.com/calendar. This is also under Settings>Labs. I also love that you can add your weather forecast.
- Set your default view. I like to see the big picture, Monthly, then toggle to other displays when needed. You’ll find this and other various options under your settings menu. Click on the gear in your top right corner.
If your paper planner works for you, that is awesome. This is a solution for those of us who need that digital hub that automatically syncs and sends reminders. Please note I’ll likely continue to purchase those pretty planners to sit on my desk because I truly love them that much, but this has proven most efficient and I’m thrilled beyond words to have taken the time to see how Google Calendar can work for me.
Like the colors I used for my Google Calendar? You should definitely check out our Pretty Happy WordPress Theme! Your embedded google calendar would look phenomenal within any of our themes, as you can use the html codes to match your brand to them as well!